Microsoft Office Tutorials and References
In Depth Information
Responding to meeting requests
When you receive a meeting request from another Outlook user, the meeting appears on
your calendar with your time scheduled as Tentative. Until you respond to the meeting
request, the organizer doesn’t know whether you plan to attend.
A meeting request in the Reading Pane.
You can respond to a meeting request in one of these four ways:
▪ Accept the request. Outlook deletes the meeting request and adds the meeting to
▪ Tentatively accept the request, which indicates that you might be able to attend the
meeting but are undecided. Outlook deletes the meeting request and shows the
meeting on your calendar as tentatively scheduled.
▪ Propose a new meeting time. Outlook sends your request to the meeting organizer
for confirmation and shows the meeting with the original time on your calendar as
▪ Decline the request. Outlook deletes the meeting request and removes the meeting
from your calendar.
If you don’t respond to a meeting request, the meeting remains on your calendar with your
time shown as tentatively scheduled and the meeting details in gray font rather than black.