Microsoft Office Tutorials and References
In Depth Information
Organize your Inbox
IN THIS CHAPTER, YOU WILL LEARN HOW TO
▪ Work with Conversation view.
▪ Arrange messages in different ways.
▪ Organize items by using color categories.
▪ Organize messages in folders.
▪ Manage messages by using Quick Steps.
▪ Quickly locate messages.
▪ Print messages.
You can use Microsoft Outlook 2013 to manage multiple email accounts, including multiple
Microsoft Exchange Server accounts and their associated contacts, calendars, and other
elements. Even if you use Outlook only for sending and receiving email messages, you can
rapidly build up a mass of messages that make it difficult to locate information. Fortunately,
Outlook is designed to act as a complete information-management system; it provides
many simple yet useful features that you can use to organize messages and other Outlook
items and to quickly find information you need.
Outlook 2013 automatically handles certain types of organization for you. You can organize
items in Outlook by storing related items in folders and by assigning color categories to
related items of all types. Outlook makes it easy to follow related messages from multiple
people by displaying the messages in Conversation view. With Outlook Search, you can
quickly locate items that contain specific content or meet specific criteria; you can save
search results as Search Folders in which you can view up-to-date search results at any time.
In this chapter, you’ll work with Conversation view to locate unique and redundant messages
in a related series of messages. You’ll display the messages in your Inbox in a variety of
arrangements and organize messages by assigning color categories and by moving them to
folders. You’ll work with the built-in Quick Steps. You’ll filter and find messages by using the
Search feature, and use Search Folders. Finally, you’ll preview, print, and delete messages.