Microsoft Office Tutorials and References
In Depth Information
By default, Outlook displays messages arranged by date, from newest to oldest.
Alternatively, you can arrange items by any of the following attributes:
▪ Account Messages are grouped by the email account to which they were sent. This
is useful if you receive messages for more than one email account in your Inbox (for
example, if you receive messages sent to your POP3 account within your Exchange
▪ Attachments Messages are grouped by whether they have attachments and
secondarily by date received.
▪ Categories Messages are arranged by the category you assign them to. Messages
without a category appear first. Messages assigned to multiple categories appear in
each of those category groups.
▪ Flag: Start Date or Due Date Unlagged messages and messages without specific
schedules appear first. Messages that you’ve added to your task list with specific start
or due dates are grouped by date.
▪ From Messages appear in alphabetical order by the message sender’s display name.
If you receive messages from a person who uses two different email accounts, or who
sends messages from two different email clients (for example, from Outlook and from
Windows Mail), the messages will not necessarily be grouped together.
▪ Importance Messages are grouped by priority: High (indicated by a red exclamation
point), Normal (the default), or Low (indicated by a blue downward-pointing arrow).
▪ To Messages are grouped alphabetically by the primary recipients (the addresses or
names on the To line). The group name exactly reflects the order in which addresses
appear on the To line. Therefore, a message addressed to Bart Duncan; Lukas Keller is
not grouped with a message addressed to Lukas Keller; Bart Duncan .
▪ Size Messages are grouped by size of the message, including any attachments.
Groups include Huge (1–5 MB), Very Large (500 KB–1 MB), Large (100–500 KB),
Medium (25–100 KB), Small (10–25 KB), and Tiny (less than 10 KB). This feature is
useful if you work for an organization that limits the size of your Inbox, because you
can easily locate large messages and delete them or move them to a personal folder.
▪ Subject Messages are arranged alphabetically by their subjects and then by date.
This is similar to arranging by conversation except that the messages aren’t threaded.
▪ Type Items in your Inbox (or other folder) are grouped by the type of item—for
example, messages, encrypted messages, message receipts, meeting requests and
meeting request responses, tasks, Microsoft InfoPath forms, and server notifications.