Microsoft Office Tutorials and References
In Depth Information
Marking messages as read or unread
When a new message arrives in your Inbox, a blue vertical line and bold blue header
text indicate that you haven’t yet opened the message—its status is unread . When you
open a message in a message window or preview it for a certain length of time in the
Reading Pane, its status changes to read . The header is no longer bold, and its icon
depicts an open envelope.
You might want to change the status of a message from read to unread, to remind
you to revisit it, or from unread to read, if you know from the message subject that
you don’t need to take action on it.
You can manually change the status of a message by using these methods:
▪ Point to the message in the message list, and then click the wide blue vertical bar
that appears at the left edge of the message.
▪ Click a message in the message list or select multiple messages, and then on the
Home tab, in the Tags group, click the Unread/Read button.
▪ Right-click a message or one of a group of selected messages in the message list,
and then click Mark as Read or Mark as Unread .
▪ Right-click a folder in the Folder Pane , and then click Mark All as Read . (There is
no option to mark the folder contents as unread.)
KEYBOARD SHORTCUTS Press Ctrl+Q to mark a message as read. Press Ctrl+U to
mark a message as unread.
Organizing items by using color categories
To help you more easily locate Outlook items associated with a specific subject, project,
person, or other attribute, you can create a category specific to that attribute and assign
the category to any related items. You can assign a category to any type of Outlook item,
such as a message, an appointment, a contact record, or a note. For example, you might
assign contact records for customers to a Customers category, or contact records, messages,
and meetings associated with a specific project to a category named for the project.