Microsoft Office Tutorials and References
In Depth Information
Recording information by using Outlook notes
You can store miscellaneous information such as reminders, passwords, account
numbers, and processes by saving them in electronic notes. Because your notes are
available to you from wherever you access Outlook, this can be a very convenient way of
retaining information you might need later. And because you’re less likely to
accidentally delete a note than a message, it is safer than sending information to yourself in
an email message.
You can categorize notes and organize them in folders.
TIP The first time you access the Notes module, you must do so from the Folder List
in the Folder Pane or by clicking Ctrl+5. Thereafter, you can also access it by clicking
the ellipsis at the end of the Navigation Bar and then clicking Notes.
You can enter only text into a note; you can’t format the text or include graphic
elements. Notes do support hyperlinks; if you enter a website address and then press Enter,
the website address will change to blue underlined text to indicate that it is a hyperlink.
You can click the hyperlink to open the website or page in your default web browser.
Although notes are a type of Outlook item, they don’t appear in the same type of
windows as messages, appointments, contact records, and tasks. Instead, they appear
in the form of “sticky notes.” By default, note icons and sticky note representations are
a pale yellow color, like the color of standard paper sticky notes. When you assign a
category to a note, the note color changes to the category color.
You can view, sort, and organize notes in the same way you do other Outlook items.
The standard views include Icons, Notes List, and Last 7 Days.