Microsoft Office Tutorials and References
In Depth Information
As with other Outlook items, if you’re looking for a specific piece of information in
a note, you can quickly locate it by entering a search word or phrase in the Search
Notes box at the top of the content area.
To store information in a note:
Display the Notes module.
On the Home tab, in the New group, click the New Note button to display a new
note. The current date and time appear at the bottom.
Enter the subject or title of the note, press Enter , and then enter the information
you want to store into the note. The first line of the note becomes its subject.
To save and close the note, click the Close button in the upper-right corner to
display the note in the content area. Only the subject is visible. You can access the
stored information by opening the note.
Organizing messages in folders
After you read and respond to messages, you might want to keep some for future
reference. You can certainly choose to retain them all in your Inbox if you want, but as the
number of messages in your Inbox increases to the thousands and even tens of thousands,
it might quickly become overwhelming. (Yes, faithful reader, it happens to the best of us!)
To keep your Inbox content low and avoid an accumulation of unrelated messages, you can
organize messages into folders. For example, you can keep messages that require action
on your part in your Inbox and move messages that you want to retain for future reference
into other folders.
TIP Because the Outlook Search function provides the option of searching within all folders
containing items of a particular type, you can easily locate a message that’s been moved to
a folder without having to remember which folder it’s in. For more information, see “Quickly
locating messages” later in this chapter.
Popular personal-organization experts advocate various folder structures (for paper folders
and email message folders) as an important part of an organizational system. You can apply
any of these ideas when you create folders in Outlook, or you can use any other structure
that works for you. For example, you might create folders that designate the level of action
required, create a folder for each project you’re working on, or create a folder to store all
messages from a specific person, such as your manager, regardless of the message subject.