Microsoft Office Tutorials and References
In Depth Information
Adapting exercise steps
The screen images shown in this topic were captured at a resolution of 1024 × 768,
at 100 percent magnification. If your settings are different, the ribbon on your screen
might not look the same as the one shown in this topic. For example, you might have
more or fewer buttons in each group, the buttons you have might be represented by
larger or smaller icons than those shown, or a group might be represented by a
button that you click to display the group’s commands. As a result, exercise instructions
that involve the ribbon might require a little adaptation. Our instructions use this
▪ On the Insert tab, in the Illustrations group, click the Chart button.
If the command is in a list, our instructions use this format:
▪ On the Home tab, in the Filter Email group, click the Categorized arrow and
then, in the Categorized list, click Any Category .
TIP On subsequent instances of instructions located on the same tab or in the same
group, the instructions are simplified to reflect that we’ve already established the
If differences between your display settings and ours cause a button to appear
differently on your screen than it does in this topic, you can easily adapt the steps to locate
the command. First click the specified tab, and then locate the specified group. If a
group has been collapsed into a group list or under a group button, click the list or
button to display the group’s commands. If you can’t immediately identify the button
you want, point to likely candidates to display their names in ScreenTips.
If you prefer not to have to adapt the steps, set up your screen to match ours while
you read and work through the exercises in this topic.
In this topic, we provide instructions based on the traditional keyboard and mouse
input methods. If you’re using Outlook on a touch-enabled device, you might be giving
commands by tapping with a stylus or your inger. If so, substitute a tapping action
any time we instruct you to click a user interface element. Also note that when we tell
you to enter information in Outlook, you can do so by typing on a keyboard, tapping
an on-screen keyboard, or even speaking aloud, depending on your computer setup
and your personal preferences.