Microsoft Office Tutorials and References
In Depth Information
In the New Search Folder dialog box, select the type of Search Folder you want to
create, and then click OK . You can choose from the standard options presented or
click Create a Custom Search Folder to specify other search options.
You can make changes to the contents of an existing Search Folder by right-clicking
the folder and then clicking Customize This Search Folder.
Outlook automatically keeps Search Folder contents up to date. The names of folders
containing unread or lagged items are bold, with the number of unread items after
the folder name. The names of folders whose contents are not up to date are italic. To
update a Search Folder, click the folder name.
Each message in your mailbox is stored in only one folder (such as your Inbox), but it
might appear in multiple Search Folders. Changing or deleting a message in a Search
Folder changes or deletes the message in the folder in which it is stored.
Deleting messages
When you delete a message, contact record, or any other item, Outlook temporarily
moves it to the Deleted Items folder of your mailbox. You can open the folder from
the Folder Pane, view items that have been deleted but not purged, and restore items
(undelete them) by moving them to other folders.
KEYBOARD SHORTCUT Press Shift+Delete to permanently delete a message from a
message list without first moving it to the Deleted Items folder.
By default, Outlook does not permanently delete items until you purge them from the
Deleted Items folder. You can empty the entire Deleted Items folder manually or
automatically, or you can permanently delete individual items from it.
To manually empty the Deleted Items folder, right-click the Deleted Items folder in
the Folder Pane, and then click Empty Folder. To automatically empty the Deleted
Items folder each time you exit Outlook, select the Empty Deleted Items Folder When
Exiting Outlook check box on the Advanced page of the Outlook Options dialog box.
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