Microsoft Office Tutorials and References
In Depth Information
Manage your calendar
IN THIS CHAPTER, YOU WILL LEARN HOW TO
▪ Define your available time.
▪ Configure time zones.
▪ Work with multiple calendars.
▪ Share calendar information.
▪ Print a calendar.
Using the Microsoft Outlook 2013 calendar is a big step toward efficient time management.
The Outlook calendar differentiates between working time and nonworking time—only
working time is available to co-workers when they schedule meetings with you through
Outlook. If the default working times set by Outlook don’t match your actual work
schedule, you can change the Work Week settings. You can also configure the Outlook calendar
to track your schedule in two time zones and smoothly switch between time zones when
In addition to the default Outlook calendar, you can create, import, link to, subscribe to,
and manage other calendars within the Calendar module. Other calendars might include
Microsoft Exchange Server account calendars that Outlook creates, secondary calendars
you create within your Outlook configuration, calendars other people share with you, and
online calendars that you download or subscribe to. In the Calendar module, you can view
either discrete or compiled views of information stored in multiple calendars.
You can share your calendar information with other people in several ways; for example, you
can share an entire calendar or only selected information with people inside or outside of
If you need to access your calendar information when you’re away from your computer, and
don’t have access to it from a mobile device, or if you want to share calendar information
with other people in a hardcopy form, you can print out the information for specific date
ranges. Outlook offers many different formats for printed calendars; you can choose the
print style and level of detail that it your needs.