Microsoft Office Tutorials and References
In Depth Information
To simultaneously display two time zones in your calendar:
Display the Calendar page of the Outlook Options dialog box.
In the Time zones area, select the Show a second time zone check box. Then in the
second Time zone list, click the additional time zone you want to display.
Enter a label for each time zone in the corresponding Label box. Then click OK to
close the dialog box.
TIP When you display two time zones in your Outlook calendar, you can quickly change
the time zone of your computer by clicking the Swap Time Zones button in the Outlook
Options dialog box.
Specifying appointment time zones
When you schedule an appointment or meeting, you have the option of specifying
the time zone—for both the start time and the end time of the appointment or
meeting. If you travel frequently, you might find that it is worth your time to do this. Here’s
an example of why you would want to do this:
Imagine that you live in Dallas, Texas (in the Central Time Zone). You have a
meeting that occurs every Wednesday at noon. You travel to Seattle, Washington (in the
Pacific Time Zone, two hours earlier than Central Time) for one week. When you arrive
in Seattle, you change the time zone of your computer to Pacific Time. The
appointments on your calendar shift to accommodate the time zone change. Your Wednesday
meeting now appears on the calendar at 10:00 A.M. You call in to the meeting at the
During the meeting, you learn of a client presentation that will occur at 2:00 P.M. the
following Tuesday. You enter the presentation as an appointment on your calendar at
2:00 P.M. Tuesday, but you do not specify the time zone of the presentation.
When you return to Dallas, you change the time zone of your computer to Central
Time. On Wednesday morning, you look at your calendar and find out that you need
to attend the client presentation. The presentation is on your calendar for 4:00 P.M.
When you arrive at the client site, the presentation has already ended. Because you
didn’t specify the time zone of the appointment, the appointment time shifted by two
hours when you returned to Dallas.