Microsoft Office Tutorials and References
In Depth Information
Sharing calendar information
Co-workers can view your available working time when they schedule meetings with you or
view your calendar through Outlook. If you want to share more information with co-workers
or with people outside of your organization, you have several options for doing so.
▪ You can allow selected co-workers to view calendar item details by sharing your
calendar with them.
▪ You can allow selected co-workers to view your entire calendar and to make
appointments and respond to meeting requests on your behalf by delegating control of the
calendar to them.
▪ You can publish your calendar to the Office.com website or to a corporate web server
and then share the published calendar with any person who has access to the Internet.
▪ You can send a professional graphic representation of your appointments during
a selected date range by email to any person who uses an HTML-capable email
program (not only people who use Outlook), including colleagues, friends, and family
The options for sending, sharing, and publishing calendar information are available from
the Share group on the Home tab of the Calendar module.
Sharing calendars with co-workers
If your email address is part of an Exchange network, you can give permission to other
people on your network to view, modify, or create items within a calendar or any other
type of Outlook folder. The level of access each co-worker has is governed by the
permissions you assign to him or her.
Using this method, you can share your default calendar or a secondary calendar that you
create, import, or subscribe to.
To share a calendar with a co-worker:
In the Calendar module, display the calendar you want to share.
On the Home tab, in the Share group, click the Share Calendar button to create a
message, called a sharing invitation .