Microsoft Office Tutorials and References
In Depth Information
Creating contact groups
If you frequently send messages to specific groups of people, such as members of a project
team, club, or family, you can create a contact group that contains all the email addresses.
Then you can send a message to all the group members by addressing it to the contact
group.
Contact groups are like personal versions of distribution lists. A distribution list is available
to everyone on your Exchange Server network; a contact group is available only from the
local address book you store it in. You can, however, distribute a contact group to other
people for their own use.
The ribbon provides a separate tab of commands for managing contact groups.
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You add a member to a contact group either by selecting an existing contact record from
an address book or by entering contact information in the Add New Member dialog box.
When you add a member by using the latter method, you have the option to
simultaneously create a contact record for him or her.
When you send a message to a contact group, each member of the contact group receives
a copy of the message. If you want to send a message to most, but not all, members of
a contact group, you can expand the contact group in the address field to a full list of its
members, and remove individual people for the specific message at the time you send it.
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