Microsoft Office Tutorials and References
In Depth Information
TIP All Office programs share the Microsoft Office Clipboard, so you can easily copy and
move content between programs. You don’t need to work from the Clipboard to paste the
most recently cut or copied text into another location; it’s stored in the shared Clipboard,
so all Office programs have access to it. For example, you can cut or copy text or an image
in a Word document and then paste it into an Outlook email message without ever directly
accessing the Clipboard.
If you have Outlook configured to connect to multiple email accounts, you can assign the
same email signature to multiple accounts, or assign a unique email signature to each email
account. The signature you assign to the specific account will appear automatically in new
messages you send from that account. You can also manually insert any email signature
you’ve created in any message. Outlook inserts the email signature at the end of the
message, replacing any existing email signature.
To manually insert an existing email signature in a message:
On the Message tab, in the Include group, click the Signature button.
In the Signature list, click the name of the email signature you want to insert.
TIP If you have not previously set up a signature, clicking the Signature button displays a
short list that includes a Signatures option; clicking this option opens the Signatures And
Stationery dialog box in which you can create a signature.
To remove an email signature from a message, select and delete the signature content as
you would any other text.
In this exercise, you’ll first set the default fonts for new messages and for responses. Then
you’ll create an email signature and instruct Outlook to insert the signature in all new
messages you create.
SET UP You don’t need any practice files to complete this exercise. Display your Inbox,
and then follow the steps.
In the left pane of the Backstage view, click Options , and then in the left pane of the
Outlook Options dialog box, click the Mail page tab.
In the Compose messages section, click the Stationery and Fonts button. On the
Personal Stationery page of the Signatures and Stationery dialog box, notice the
fonts that are currently specified for new messages and responses.