Microsoft Office Tutorials and References
In Depth Information
KEYBOARD SHORTCUT Press Ctrl+F1 to unpin or pin the ribbon. For more information
about keyboard shortcuts, see “Keyboard shortcuts” at the end of this topic.
Module and item tabs
Commands related to working with the content of Outlook items are represented in
function-specific groups on separate feature-specific tabs of the ribbon.
▪ The ribbon in each module includes four standard tabs: Home, Send/Receive, Folder,
and View. The Home tab changes to reflect the commands necessary to manage
items within the current module.
▪ The ribbon in each new Outlook item window includes an item-specific tab such as
Message, Appointment, Contact, or Task. It also includes the Insert, Format Text, and
Review tabs. The ribbon might also contain additional tabs specific to an item type,
to a program installed on your computer, or to customizations you’ve made in the
Outlook Options dialog box.
SEE ALSO For information about adding standard tabs, removing standard tabs
and groups, and creating custom tabs and groups, see “Customizing the ribbon”
in Chapter 11, “Customize Outlook.”
▪ When certain types of item content (such as tables, charts, and graphics) are active
(selected), additional tool tabs appear at the right end of the ribbon. These tool tabs
are indicated by colored headers and a colored bottom border, and they contain
commands that are specific to working with the selected content. For example, when
the cursor is in a table, the Design and Layout tool tabs for tables appear to the right
of the Review tab. When a chart or chart element is selected, the Design, Layout, and
Format tool tabs for charts appear to the right of the Review tab. Each of the available
tool tab groups has a unique color so you can easily differentiate between them.
The ribbon was designed to make working with Outlook items and item content a natural
extension of the way most people work. Commands for tasks you perform often are readily
available, and even those you might use infrequently are easy to find.
For example, when a formatting option has several available choices, they are often
displayed in a gallery of thumbnails. These galleries provide a visual array of the available
choices. When a gallery contains more thumbnails than can be shown in the available
ribbon space, you can display more content by clicking the scroll arrow or More button
located on the right edge of the gallery.