Microsoft Office Tutorials and References
In Depth Information
Creating Outlook forms
Every Outlook item you create is based on a form; you create a message by entering
information in a message form that is hosted in a message window; the appointment
form consists of the Appointment page and the Scheduling or Scheduling Assistant
page that you display in an appointment window; you store contact information in
a four-page form (General, Details, Certificates, and All Fields) displayed in a contact
window, and so on. The controls you use to interact with the form and its content are
part of the item window.
The Outlook 2013 Standard Forms library includes 11 forms: Appointment, Contact,
Distribution List, Journal Entry, Meeting Request, Message, Note, Post, Standard
Default, Task, and Task Request. Additional forms might be installed by other
programs that communicate with Outlook.
TIP To access the form libraries, click the New Items button in the New group on the
Home tab of any module, click More Items, and then click Choose Form.
You can create your own form from scratch, or modify an existing form to it your
needs. For example, if you frequently send detailed messages that follow a standard
format, want to limit or increase the fields available within a contact record, or want
to control the actions a recipient can take with an email message, you can create a
custom form that contains the specific fields or information you want to have available
when you create an item based on that form. Forms can have multiple pages, and can
include a variety of information, including static content, fields, scripts, and macros.
You can specify form properties, including the icon that represents items based on the
form; actions that item recipients can perform; and the prefix added to the item
subject when they perform those actions.
You can save a custom form in your Personal Forms library so that it is available to you
from any Outlook folder. Organizations that run Exchange Server can choose to create
an Organizational Forms Library in which Outlook users can make forms available to
anyone within the organization.
 
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