Microsoft Office Tutorials and References
In Depth Information
Plain text messages
These days, viruses and other harmful programs can easily be spread from computer to
computer through active content embedded in or linked to from email messages. To ensure
that you don’t accidentally trigger active content in a received email message, you can
display messages in plain text, rather than in Rich Text Format or HTML. Links, scripts, and
other active content are disabled in plain text messages; unfortunately, so are formatting
To receive all messages in plain text format:
▪ On the E-mail Security page of the Trust Center dialog box, in the Read as Plain Text
area, select the Read all standard mail in plain text check box, and then click OK .
Information Rights Management
If you don’t want a message recipient to forward, copy, or print your message, you can send
it with restricted permissions. You use Information Rights Management (IRM) to set these
permissions, which control who can read your messages and what they can do with them.
If the restricted message includes an attachment, such as a Microsoft Word document, an
Excel workbook, or a PowerPoint presentation, the recipient can’t edit, copy, or print the
attachment (unless you have set individual permissions to allow those actions within the
IMPORTANT The use of IRM requires access to an IRM server.
To prevent message recipients from forwarding, printing, or copying a message:
▪ On the Options tab, in the Permission group, click the Permission arrow, and then
in the list, click the restriction you want to apply.
Recipients can read a message sent with restricted permissions by using any version of
Outlook since Outlook 2003. The InfoBar in the message header of the outgoing and
received messages indicates what recipients can and can’t do with the message.