Microsoft Office Tutorials and References
In Depth Information
When you are using an Exchange account, Automatic Replies include the following features:
▪ You can create two auto-reply messages—one that Outlook sends only to people in
your organization (on the same domain) and another sent either to everyone else or
only to the people in your primary address book.
When you have separate internal and external messages, you can distinguish the
information made available to co-workers, to friends and business contacts, and to
the general public (including senders of spam). For example, you might include your
itinerary and mobile phone number only in an internal automatic reply, include your
return date in a reply to your contacts, and not send any reply to other people.
▪ You can specify the font, size, and color of automatic reply message text and apply
bold, italic, or underline formatting.
▪ You can format paragraphs as bulleted or numbered lists and control the indent level.
▪ You can specify start and end dates and times for your automatic reply message so
that you don’t have to remember to turn off Automatic Replies.
In this exercise, you’ll configure Outlook to automatically reply to incoming messages and
to send one automatic reply to co-workers and another to the general public.
SET UP You don’t need any practice files to complete this exercise. Display your Inbox,
and then follow the steps.
Display the Info page of the Backstage view. In the account list at the top of the
page, select the Exchange account for which you want to configure automatic replies.
Then click the Automatic Replies button.
IMPORTANT The functionality in this exercise is available only for Exchange accounts.
If you select another account type, the Automatic Replies button is not available on the