Microsoft Office Tutorials and References
In Depth Information
meeting invitations). The second row contains the message subject and date or time
of receipt. The third row contains a preview of the message content. A blue vertical
bar in the left margin and bold blue second row indicate an unread message. This is
the default view.
TIP You can change the number of rows of previewed content by selecting Off, 1
Line, 2 Lines, or 3 Lines from the Message Preview list on the View tab.
Single Displays two rows of information in the message list, and maintains the
Reading Pane. The first row includes icons that represent message properties, the
message sender’s name, the message subject, and the date or time of receipt.
Preview Displays two rows of information in the message list, and closes the
Reading Pane.
Regardless of the view you choose, when you point to an item in the message list, it displays
active icons such as a follow-up lag and Delete button. The default Compact view of the
message list is designed to provide the maximum amount of interaction with content, with
the least number of clicks. As you use Outlook, experiment with the view options to find the
one that works the best for you.
The ribbon
The ribbon in the Mail module includes the File tab and the four tabs that appear in all
modules. The tab content differs in each module. The Mail module includes the following tabs:
Home Includes commands you need for creating and managing email messages (but
not message content). For an Internet email account, this tab also includes a Send/
Receive group.
The Home tab of the Mail module ribbon.
Send/Receive Includes commands for synchronizing data in Outlook with data on
your mail server. You can control how Outlook sends and receives messages, whether
Outlook automatically downloads full messages or only message headers, and manual
download processes. You can also choose to disconnect Outlook from the active
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