Microsoft Office Tutorials and References
In Depth Information
Additional Microsoft Office Programs
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Additional Microsoft Ofi ce Programs
The previous section used Word to illustrate common features of Ofi ce and some basic
elements unique to Word. The following sections present elements unique to PowerPoint,
Excel, and Access, as well as illustrate additional common features of Ofi ce.
In the following pages, you will learn how to do the following:
1. Start an Ofi ce program (PowerPoint) using the search box.
2. Create two small documents in the same Ofi ce program (PowerPoint).
3. Close one of the documents.
4. Reopen the document just closed.
5. Create a document in a different Ofi ce program (Excel).
6. Save the document with a new i le name.
7. Create a i le in a different Ofi ce program (Access).
8. Close the i le and then open the i le.
PowerPoint is a complete presentation program that allows you to produce
professional-looking presentations (Figure 51). A PowerPoint presentation also is called
a slide show . PowerPoint contains several features to simplify creating a slide show. To
make presentations more impressive, you can add diagrams, tables, pictures, video, sound,
and animation effects. Additional PowerPoint features include the following:
• — Create bulleted lists, combine words and images, i nd and
replace text, and use multiple fonts and font sizes.
• — Develop a presentation using an outline format. You also can import
outlines from Microsoft Word or other word processing programs, including
single-level and multilevel lists.
• — Create and insert charts into presentations and then add effects and
• — Create and modify diagrams using shapes such as arcs, arrows, cubes,
rectangles, stars, and triangles. Then, customize and add effects to the diagrams, and
arrange these objects by sizing, scaling, and rotating them.
• — Insert artwork and multimedia effects into a slide show.
The Microsoft Clip Organizer, included with Ofi ce programs, contains hundreds of
media i les, including pictures, sounds, and movies.
Saving to the Web
• — Save presentations or parts of a presentation so that they can
be viewed in a Web browser. You can publish your slide show to the Internet or to an
• — Send an entire slide show as an attachment to an e-mail message.
• — Share a presentation with friends and coworkers. Ask them to
review the slides and then insert comments that offer suggestions to enhance the
• — Rehearse integrating PowerPoint slides into your speech
by setting timings, using presentation tools, showing only selected slides in a
presentation, and packaging the presentation for an optical disc.