Microsoft Office Tutorials and References
In Depth Information
Additional Microsoft Office Programs
To Save a File in a Folder
The following steps save the second presentation in the PowerPoint folder in
the class folder (CIS 101, in this case) on a USB l ash drive using the i le name, Koala
Exhibit Gala.
1
With a USB l ash drive connected to one of the computer’s USB ports, click the Save button
on the Quick Access Toolbar to display the Save As dialog box.
2
If necessary, type Koala Exhibit Gala in the File name text box to change the
i le name. Do not press the ENTER key after typing the i le name because you do not want
to close the dialog box at this time.
3
If necessary, navigate to the desired save location (in this case, the PowerPoint folder in the
CIS 101 folder [or your class folder] on the USB l ash drive).
4
Click the Save button (Save As dialog box) to save the presentation in the selected folder
on the selected drive with the entered i le name.
To Close an Ofi ce File Using the Backstage View
Sometimes, you may want to close an Ofi ce i le, such as a PowerPoint presentation, entirely and start over
with a new i le. You also may want to close a i le when you are i nished working with it so that you can begin a new
i le. The following steps close the current active Ofi ce i le, that is, the Koala Exhibit Gala presentation, without
quitting the active program (PowerPoint in this case).
1
File tab
Click File on the Ribbon to open the
Backstage view (Figure 61).
2
Click Close in the Backstage view to
Close command
close the open i le (Koala Exhibit
Gala, in this case) without quitting
the active program.
What if the Ofi ce program displays
a dialog box about saving?
Click the Save button if you want
to save the changes, click the Don’t
Save button if you want to ignore
the changes since the last time you
saved, and click the Cancel button
if you do not want to close the
document.
Can I use the Backstage view to
close an open i le in other Ofi ce
programs, such as Word and Excel?
Yes.
Figure 61
 
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