Microsoft Office Tutorials and References
In Depth Information
Other Office Programs
To Quit an Ofi ce Program
You are i nished using Access. The following step quits Access.
Click the Close button on the right side of the title bar to close the i le and quit the Ofi ce
Other Ofi ce Programs
In addition to the Ofi ce programs discussed thus far, three other programs are useful
when collaborating and communicating with others: Outlook, Publisher, and OneNote.
Outlook is a powerful communications and scheduling program that helps you
communicate with others, keep track of contacts, and organize your calendar. Personal
information manager (PIM) programs such as Outlook provide a way for individuals
and workgroups to organize, i nd, view, and share information easily. Outlook allows
you to send and receive electronic mail (e-mail) and permits you to engage in real-time
messaging with family, friends, or coworkers using instant messaging. Outlook also
provides a means to organize contacts. Users can track e-mail messages, meetings, and
notes related to a particular contact. Outlook’s Calendar, Contacts, Tasks, and Notes
components aid in this organization. Contact information readily is available from
the Outlook Calendar, Mail, Contacts, and Task components by accessing the Find a
Contact feature.
Electronic mail (e-mail) is the transmission of messages and i les over a computer
network. E-mail has become an important means of exchanging information and i les
between business associates, classmates and instructors, friends, and family. Businesses
i nd that using e-mail to send documents electronically saves both time and money.
Parents with students away at college or relatives who live across the country i nd that
communicating by e-mail is an inexpensive and easy way to stay in touch with their
family members. Exchanging e-mail messages is one of the more widely used features
of the Internet.
The Outlook Window Figure 82 shows an Outlook window, which is divided into six
panes: the Favorites folder pane, Mail folder pane, and Navigation Pane on the left side of
the window, the Inbox message pane to the left of center, the Reading Pane to the right of
center, and the People Pane just below the Reading Pane.
When an e-mail message is open in Outlook, it is displayed in a Message window
(Figure 83). When you open a message, the Message window Ribbon displays the Message
tab, which contains the more frequently used commands.
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