Microsoft Office Tutorials and References
In Depth Information
Entering Text
The following steps, which assume Windows 7 is running, start Word based on
a typical installation. You may need to ask your instructor how to start Word for your
computer. For a detailed example of the procedure summarized below, refer to the
Ofi ce 2010 and Windows 7 chapter.
For an introduction
to Ofi ce 2010 and
instruction about
how to perform
basic tasks in Ofi ce
2010 programs, read
the Ofi ce 2010 and
Windows 7 chapter
at the beginning of
this topic, where you
can learn how to start
a program, use the
Ribbon, save a i le,
open a i le, quit a
program, use Help,
and much more.
Click the Start button on the Windows 7 taskbar to display the Start menu.
Type Microsoft Word as the search text in the ‘Search programs and i les’ text box
and watch the search results appear on the Start menu.
Click Microsoft Word 2010 in the search results on the Start menu to start Word and
display a new blank document in the Word window.
If the Word window is not maximized, click the Maximize button next to the Close button
on its title bar to maximize the window.
If the Print Layout button on the status bar is not selected (shown in Figure 1–2 on the
next page), click it so that your screen is in Print Layout view.
What is Print Layout view?
The default (preset) view in Word is Print Layout view , which shows the document on a
mock sheet of paper in the document window.
If Normal (Home tab | Styles group) is not selected in the Quick Style gallery (shown in
Figure 1–2), click it so that your document uses the Normal style.
What is the Normal style?
When you create a document, Word formats the text using a particular style. The default
style in Word is called the Normal style , which is discussed later in this topic.
The Word Window
The chapters in this
book begin with the
Word window appearing
as it did at the initial
installation of the
software. Your Word
window may look
different depending on
your screen resolution and
other Word settings.
What if rulers appear on my screen?
Click the View Ruler button above the vertical scroll bar to hide the rulers, or click View on
the Ribbon to display the View tab and then place a check mark in the Ruler check box.
Entering Text
The i rst step in creating a document is to enter its text. With the projects in this topic,
you enter text by typing on the keyboard. By default, Word positions text you type at the
left margin. In a later section of this chapter, you will learn how to format, or change the
appearance of, the entered text.
Choose the words for the text.
The text in a l yer is organized into three areas: headline, body copy, and signature line.
headline is the i rst line of text on the l yer. It conveys the product or service being
offered, such as a car for sale or personal lessons, or the benei t that will be gained,
such as a convenience, better performance, greater security, higher earnings, or more
comfort; or it can contain a message such as a lost or found pet.
If text is too small for you
to read on the screen, you
can zoom the document
by dragging the Zoom
slider on the status bar or
clicking the Zoom Out or
Zoom In buttons on the
status bar. Changing the
zoom has no effect on
the printed document.
body copy consists of all text between the headline and the signature line. This text
highlights the key points of the message in as few words as possible. It should be easy
to read and follow. While emphasizing the positive, the body copy must be realistic,
truthful, and believable.
signature line , which is the last line of text on the l yer, contains contact information
or identii es a call to action.
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