Microsoft Office Tutorials and References
In Depth Information
Entering Text
Spelling and Grammar Check
As you type text in a document, Word checks your typing for possible spelling
and grammar errors. If all of the words you have typed are in Word’s dictionary and
your grammar is correct, as mentioned earlier, the Spelling and Grammar Check icon
on the status bar displays a blue check mark. Otherwise, the icon shows a red X. In this
case, Word l ags the potential error in the document window with a red, green, or blue
wavy underline. A red wavy underline means the l agged text is not in Word’s diction-
ary (because it is a proper name or misspelled). A green wavy underline indicates the text
may be incorrect grammatically. A blue wavy underline indicates the text may contain a
contextual spelling error such as the misuse of homophones (words that are pronounced
the same but that have different spellings or meanings, such as one and won). Although
you can check the entire document for spelling and grammar errors at once, you also can
check l agged errors as they appear on the screen.
A l agged word is not necessarily misspelled. For example, many names, abbreviations,
and specialized terms are not in Word’s main dictionary. In these cases, you can instruct
Word to ignore the l agged word. As you type, Word also detects duplicate words while
checking for spelling errors. For example, if your document contains the phrase, to the the
store, Word places a red wavy underline below the second occurrence of the word, the.
Automatic Spelling
As you type, Word
automatically corrects
some misspelled words.
For example, if you
type recieve, Word
automatically corrects the
misspelling and displays
the word, receive, when
you press the SPACEBAR
or type a punctuation
mark. To see a complete
list of automatically
corrected words, click File
on the Ribbon to open
the Backstage view, click
Options in the Backstage
view, click Prooi ng in
the left pane (Word
Options dialog box), click
the AutoCorrect Options
button, and then scroll
through the list near the
bottom of the dialog box.
To Check Spelling and Grammar as You Type
In the following steps, the word, patches, has been misspelled intentionally as paches to illustrate Word’s check
spelling as you type feature. If you are doing this project on a computer, your l yer may contain different misspelled
words, depending on the accuracy of your typing.
Tan color with
paches and then press the
SPACEBAR so that a red wavy
line appears below the
misspelled word (Figure 1– 7).
space between
misspelled word and
insertion point
What if Word does not l ag my
spelling and grammar errors with
wavy underlines?
To verify that the check
spelling and grammar as you
type features are enabled,
click File on the Ribbon to open
the Backstage view and then click
Options in the Backstage view.
When the Word Options dialog
box is displayed, click Prooi ng in
the left pane, and then ensure the
‘Check spelling as you type’ and
‘Mark grammar errors as you type’
check boxes contain check marks.
Also ensure the ‘Hide spelling errors
in this document only’ and ‘Hide
grammar errors in this document
only’ check boxes do not have check
marks. Click the OK button.
text entered
word at end
insertion point
word l agged
with red wavy
Spelling and
Grammar Check
icon contains
red X, indicating
Word detected a
possible spelling
or grammar error
Figure 1–7
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