Microsoft Office Tutorials and References
In Depth Information
Changing Document Properties
Changing Document Properties
Printing Document
To print document
properties, click File on
the Ribbon to open the
Backstage view, click the
Print tab in the Backstage
view to display the Print
gallery, click the i rst
button in the Settings area
to display a list of options
specifying what you can
print, click Document
Properties in the list to
specify you want to print
the document properties
instead of the actual
document, and then click
the Print button in the
Print gallery to print the
document properties on
the currently selected
Word helps you organize and identify your i les by using document properties , which
are the details about a i le. Document properties, also known as metadata , can include
information such as the project author, title, subject, and keywords. A keyword is a word
or phrase that further describes the document. For example, a class name or document
topic can describe the i le’s purpose or content.
Document properties are valuable for a variety of reasons:
Users can save time locating a particular i le because they can view a document’s
properties without opening the document.
By creating consistent properties for i les having similar content, users can better
organize their documents.
Some organizations require Word users to add document properties so that other
employees can view details about these i les.
Five different types of document properties exist, but the more common ones used
in this topic are standard and automatically updated properties. Standard properties
are associated with all Microsoft Ofi ce documents and include author, title, and subject.
Automatically updated properties include i le system properties, such as the date you
create or change a i le, and statistics, such as the i le size.
To Change Document Properties
The Document Information Panel contains areas where you can view and enter document properties. You
can view and change information in this panel at any time while you are creating a document. Before saving the
l yer again, you want to add your name and course information as document properties. The following steps use the
Document Information Panel to change document properties.
File tab
Click File on the
Ribbon to open the
Backstage view.
of current
If necessary, click the
Info tab to display
the Info gallery
(Figure 1– 69).
How do I close
the Backstage view?
Click File on the
Ribbon or click
the preview
of the document in
the Info gallery to
return to the Word
document window.
your screen may show more
properties if the Show All
Properties link at the bottom
of this gallery has been clicked
Info tab
Info gallery
right pane of Info gallery
automatically displays some of
the more common document
properties, some of which can
be changed in this gallery by
clicking the property and then
typing the new information
Figure 1–69
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