Microsoft Office Tutorials and References
In Depth Information
Printing a Document
1
File tab
preview of how
document will
look when printed
Print
button
Click File on the
Ribbon to open the
Backstage view.
Copies box
name of currently
selected printer will
print a hard copy –
your printer name
will differ
Click the Print tab in
the Backstage view
to display the Print
gallery (Figure 1– 73).
How can I print
multiple copies of my
document?
Increase the number
in the Copies box in
the Print gallery.
Print
tab
Printer Status
button
options in your
Settings area may
differ, depending on
type of printer you
are using
What if I decide not to
print the document at
this time?
Click File on the
Ribbon to close the
Backstage view and
return to the Word
document window.
Print gallery presents
several print options
and shows a preview
of how document
will print
Next Page button
scrolls forward
through documents
with multiple pages
Previous Page button
scrolls backward
through documents
with multiple pages
Figure 1–73
2
Verify the printer name that appears on the Printer Status button will print a hard copy of
the document. If necessary, click the Printer Status button to display a list of available printer
options and then click the desired printer to change the currently selected printer.
3
Click the Print button in the Print
gallery to print the document on the
currently selected printer.
When the printer stops, retrieve the
hard copy (Figure 1– 74).
Do I have to wait until my document
is complete to print it?
No, you can follow these steps to
print a document at any time while
you are creating it.
What if I want to print an electronic
image of a document instead of a
hard copy?
You would click the Printer Status
button in the Print gallery and
then select the desired electronic
image option such as a Microsoft
XPS Document Writer, which would
create an XPS i le.
Other Ways
Figure 1–74
1. Press CTRL + P , press ENTER
 
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