Microsoft Office Tutorials and References
In Depth Information
Changing Document Settings
The following steps, which assume Windows 7 is running, start Word based on
a typical installation. You may need to ask your instructor how to start Word for your
computer. For a detailed example of the procedure summarized below, refer to the
Ofi ce 2010 and Windows 7 chapter.
New Document
Window
If you wanted to open
a new blank document
window, you could press
CTRL + N or click File on
the Ribbon to open the
Backstage view, click the
New tab to display the
New gallery, click the
Blank document button,
and then click the Create
button.
1
2
Click the Start button on the Windows 7 taskbar to display the Start menu.
Type Microsoft Word as the search text in the ‘Search programs and i les’ text box
and watch the search results appear on the Start menu.
3
Click Microsoft Word 2010 in the search results on the Start menu to start Word and
display a new blank document in the Word window.
4
If the Word window is not maximized, click the Maximize button next to the Close button
on its title bar to maximize the window.
5
If the Print Layout button on the status bar is not selected (shown in Figure 2 – 2), click it
so that your screen is in Print Layout view.
6
If Normal (Home tab | Styles group) is not selected in the Quick Style gallery (shown in
Figure 2–2), click it so that your document uses the Normal style.
7
If your zoom percent is not 100, click the Zoom Out or Zoom In button as many times as
necessary until the Zoom button displays 100% on its face (shown in Figure 2 – 2).
Style Formats
To see the formats
assigned to a particular
style in a document, click
the Styles Dialog Box
Launcher (Home tab |
Styles group) and then
click the Style Inspector
button in the Styles
task pane. Position the
insertion point in the style
in the document and then
point to the Paragraph
formatting or Text level
formatting areas in the
Style Inspector task pane
to display an Enhanced
ScreenTip describing
formats assigned to the
location of the insertion
point. You also can click
the Reveal Formatting
button in the Style
Inspector task pane
to display the Reveal
Formatting task pane.
To Display Formatting Marks
As discussed in Chapter 1, it is helpful to display formatting marks that indicate
where in the document you press the enter key, spacebar , and other keys. The
following steps display formatting marks.
1
If the Home tab is not the active tab, click Home on the Ribbon to display the Home tab.
2
If the Show/Hide ¶ button (Home tab | Paragraph group) is not selected already, click
it to display formatting marks on the screen.
Styles
When you create a document, Word formats the text using a particular style. A style
is a named group of formatting characteristics, including font and font size. The default style
in Word is called the Normal style , which most likely uses 11-point Calibri font. If you do
not specify a style for text you type, Word applies the Normal style to the text. In addition
to the Normal style, Word has many other built-in, or predei ned, styles that you can use
to format text. Styles make it easy to apply many formats at once to text. You can modify
existing styles and create your own styles. Styles are discussed as they are used in this topic.
To Modify a Style
The MLA documentation style requires that all text in the research paper use 12-point Times New Roman,
or a similar, font. If you change the font and font size using buttons on the Ribbon, you will need to make the change
many times during the course of creating the paper because Word formats different areas of a document using the
Normal style, which uses 11-point Calibri font. For example, body text, headers, and bibliographies all display text
based on the Normal style. Thus, instead of changing the font and font size for each of these document elements,
a more efi cient technique would be to change the Normal style for this document to 12-point Times New Roman.
By changing the Normal style, you ensure that all text in the document will use the format required by the MLA.
The next steps change the Normal style.
 
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