Microsoft Office Tutorials and References
In Depth Information
Typing the Research Paper Text
Shortcut Keys
Word has many shortcut keys , or keyboard key combinations, for your convenience
while typing. Table 2–1 lists the common shortcut keys for formatting characters. Table 2–2
lists common shortcut keys for formatting paragraphs.
Table 2–1 Shortcut Keys for Formatting Characters
Character Formatting Task
Shortcut Keys
Character Formatting Task
Shortcut Keys
All capital letters
CTRL + SHIFT + A
Italic
CTRL + I
Bold
CTRL + B
Remove character formatting (plain text)
CTRL + SPACEBAR
Case of letters
SHIFT + F3
Small uppercase letters
CTRL + SHIFT + K
Decrease font size
CTRL + SHIFT + <
Subscript
CTRL + EQUAL SIGN
Decrease font size 1 point
CTRL + [
Superscript
CTRL + SHIFT + PLUS SIGN
Double-underline
CTRL + SHIFT + D
Underline
CTRL + U
Increase font size
CTRL + SHIFT + >
Underline words, not spaces
CTRL + SHIFT + W
Increase font size 1 point
CTRL + ]
Table 2–2 Shortcut Keys for Formatting Paragraphs
Paragraph Formatting
Shortcut Keys
Paragraph Formatting
Shortcut Keys
1.5 line spacing
CTRL + 5
Justify paragraph
CTRL + J
CTRL + 0 (zero)
CTRL + L
Add/remove one line above paragraph
Left-align paragraph
CTRL + E
CTRL + SHIFT + T
Center paragraph
Remove hanging indent
CTRL + SHIFT + M
CTRL + Q
Decrease paragraph indent
Remove paragraph formatting
CTRL + 2
CTRL + R
Double-space lines
Right-align paragraph
CTRL + T
CTRL + 1
Hanging indent
Single-space lines
CTRL + M
Increase paragraph indent
To Format Text Using Shortcut Keys
Shortcut Keys
To print a complete list
of shortcut keys in Word,
click the Microsoft Word
Help button near the
upper-right corner of
the Word window, type
shortcut keys in the
‘Type words to search for’
text box at the top of the
Word Help window, press
the ENTER key, click the
Keyboard shortcuts for
Microsoft Word link, click
the Show All link in the
upper-right corner of the
Help window, click the
Print button in the Help
window, and then click the
Print button in the Print
dialog box.
The paragraphs below the paper title should be left-aligned, instead of centered.
Thus, the next step is to left-align the paragraph below the paper title. When your i ngers
are already on the keyboard, you may prefer using shortcut keys to format text as you type
it. The following step left-aligns a paragraph using the shortcut keys ctrl+l . (Recall from
Chapter 1 that a notation such as ctrl+l means to press the letter L on the keyboard
while holding down the ctrl key.)
1
Press CTRL + L to left-align the current paragraph, that is, the paragraph containing the
insertion point (shown in Figure 2 – 17 on the next page).
Why would I use a keyboard shortcut instead of the Ribbon to format text?
Switching between the mouse and the keyboard takes time. If your hands are already
on the keyboard, use a shortcut key. If your hand is on the mouse, use the Ribbon.
 
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