Microsoft Office Tutorials and References
In Depth Information
Proofing and Revising the Research Paper
The Main and Custom Dictionaries
As shown in the steps on the previous page, Word may l ag a proper noun as
an error because the proper noun is not in its main dictionary. To prevent Word from
l agging proper nouns as errors, you can add the proper nouns to the custom dictionary.
To add a correctly spelled word to the custom dictionary, click the Add to Dictionary
button (Spelling and Grammar dialog box) or right-click the l agged word and then click
Add to Dictionary on the shortcut menu. Once you have added a word to the custom
dictionary, Word no longer will l ag it as an error.
Readability Statistics
You can instruct Word to
display readability statistics
when it has i nished a
spelling and grammar
check on a document.
Three readability statistics
presented are the percent
of passive sentences, the
Flesch Reading Ease score,
and the Flesch-Kincaid
Grade Level score. The
Flesch Reading Ease score
uses a 100-point scale to
rate the ease with which
a reader can understand
the text in a document.
A higher score means
the document is easier to
understand. The Flesch-
Kincaid Grade Level
score rates the text in a
document on a U.S. school
grade level. For example,
a score of 10.0 indicates
a student in the tenth
grade can understand
the material. To show
readability statistics when
the spelling and grammar
check is complete, open
the Backstage view, click
Options in the Backstage
view, click Prooi ng in the
left pane (Word Options
dialog box), place a
check mark in the ‘Show
readability statistics’ check
box, and then click the
OK button. Readability
statistics will be displayed
the next time you check
spelling and grammar at
once in the document.
T O V IEW OR M ODIFY E NTRIES IN A C USTOM D ICTIONARY
To view or modify the list of words in a custom dictionary, you would follow
these steps.
1. Click File on the Ribbon and then click Options in the Backstage view.
2. Click Prooi ng in the left pane (Word Options dialog box).
3. Click the Custom Dictionaries button.
4. When Word displays the Custom Dictionaries dialog box, place a check mark next
to the dictionary name to view or modify. Click the Edit Word List button (Custom
Dictionaries dialog box). (In this dialog box, you can add or delete entries to and from
the selected custom dictionary.)
5. When i nished viewing and/or modifying the list, click the OK button in the
dialog box.
6. Click the OK button (Custom Dictionaries dialog box).
7. If the ‘Suggest from main dictionary only’ check box is selected in the Word Options
dialog box, remove the check mark. Click the OK button (Word Options dialog box).
T O S ET THE D EFAULT C USTOM D ICTIONARY
If you have multiple custom dictionaries, you can specify which one Word should use
when checking spelling. To set the default custom dictionary, you would follow these steps.
1. Click File on the Ribbon and then click Options in the Backstage view.
2. Click Prooi ng in the left pane (Word Options dialog box).
3. Click the Custom Dictionaries button.
4. When the Custom Dictionaries dialog box is displayed, place a check mark next to
the desired dictionary name. Click the Change Default button (Custom Dictionaries
dialog box).
5. Click the OK button (Custom Dictionaries dialog box).
6. If the ‘Suggest from main dictionary only’ check box is selected in the Word Options
dialog box, remove the check mark. Click the OK button (Word Options dialog box).
To Use the Research Task Pane to Look Up Information
From within Word, you can search through various forms of reference information. Earlier, this chapter
discussed the Research task pane with respect to looking up a synonym in a thesaurus. Other services available in
the Research task pane include a dictionary and, if you are connected to the Web, a search engine and other Web
sites that provide information such as stock quotes, news articles, and company proi les.
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