Microsoft Office Tutorials and References
In Depth Information
General Project Guidelines
When creating a Word document, the actions you perform and decisions you make will
affect the appearance and characteristics of the i nished document. As you create a business
letter, such as the project shown in Figure 3– 1 on the previous page, you should follow
these general guidelines:
1. Determine how to create a letterhead. A letterhead is the section of a letter that
identii es an organization or individual. Often, the letterhead appears at the top of a
letter. Although you can design and print a letterhead yourself, many businesses pay an
outside i rm to design and print their letterhead, usually on higher-quality paper. They
then use the professionally preprinted paper for external business communications.
2. If you do not have preprinted letterhead paper, design a creative letterhead. Use text,
graphics, formats, and colors that rel ect the organization or individual. Include the
organization’s or individual’s name, postal mailing address, and telephone number.
If the organization or individual has an e-mail address and Web address, you may
include those as well.
3. Compose an effective business letter. A i nished business letter should look like a
symmetrically framed picture with evenly spaced margins, all balanced below an
attractive letterhead. The letter should be well-written, properly formatted, logically
organized, and use visuals where appropriate. The content of a letter should contain
proper grammar, correct spelling, logically constructed sentences, l owing paragraphs,
and sound ideas. If possible, keep the length of a business letter to one page. Be sure
to proofread the i nished letter carefully.
When necessary, more specii c details concerning the above guidelines are presented
at appropriate points in the chapter. The chapter also will identify the actions performed
and decisions made regarding these guidelines during the creation of the business letter
shown in Figure 3– 1.
For an introduction
to Windows 7 and
instruction about
how to perform basic
Windows 7 tasks, read
the Ofi ce 2010 and
Windows 7 chapter at
the beginning of this
book, where you can
learn how to resize
windows, change
screen resolution,
create folders, move
and rename i les, use
Windows Help, and
much more.
To Start Word and Display Formatting Marks
If you are using a computer to step through the project in this chapter and you want
your screens to match the i gures in this topic, you should change your screen’s resolution
to 1024
768. For information about how to change a computer’s resolution, refer to the
Ofi ce 2010 and Windows 7 chapter at the beginning of this topic.
The following steps start Word and display formatting marks.
Start Word. If necessary, maximize the Word window.
If the Print Layout button on the status bar is not selected (shown in Figure 3– 2), click it so
that your screen is in Print Layout view.
For an introduction
to Ofi ce 2010 and
instruction about
how to perform
basic tasks in Ofi ce
2010 programs, read
the Ofi ce 2010 and
Windows 7 chapter
at the beginning of
this topic, where you
can learn how to start
a program, use the
Ribbon, save a i le,
open a i le, quit a
program, use Help, and
much more.
Change your zoom to 110% (or a percent where the document is large enough for you
easily to see its contents).
If the Show/Hide ¶ button (Home tab | Paragraph group) is not selected already, click it
to display formatting marks on the screen.
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