Microsoft Office Tutorials and References
In Depth Information
Creating a Letterhead
Creating a Letterhead
The cost of preprinted letterhead can be high. Thus, an alternative is to create your own
letterhead and save it in a i le. When you want to create a letter at a later time using the
letterhead, simply create a new document from the letterhead i le. In this chapter, you
create a letterhead and then save it in a i le for future use.
Design a creative letterhead.
A letterhead often is the i rst section a reader notices on a letter. Thus, it is important
the letterhead appropriately rel ect the essence of the business or individual (i.e., formal,
technical, creative, etc.). The letterhead should leave ample room for the contents of the
letter. When designing a letterhead, consider its contents, placement, and appearance.
Contents of letterhead.
A letterhead should contain these elements:
Complete legal name of the individual, group, or company
Complete mailing address: street address including building, room, suite number, or
post ofi ce box, along with city, state, and postal code
Telephone number(s) and fax number, if one exists
Many letterheads also include a Web address, an e-mail address, and a logo or other
image. If you use an image, select one that expresses your personality or goals.
Placement of elements in the letterhead.
Many letterheads center their elements across
the top of the page. Others align some or all of the elements with the left or right margins.
Sometimes, the elements are split between the top and bottom of the page. For example, a
name and logo may be at the top of the page with the address at the bottom of the page.
Appearance of letterhead elements.
• Use fonts that are easy to read. Give the
organization or individual name impact by making its font size larger than the rest
of the text in the letterhead. For additional emphasis, consider formatting the name
in bold, italic, or a different color. Choose colors that complement each other and
convey the goals of the organization or individual.
When i nished designing the letterhead, determine if a divider line would help to
visually separate the letterhead from the remainder of the letter.
The letterhead for the business letter in this chapter consists of the organization
name, appropriate graphics, postal address, telephone number, and Web address. The
name and graphics are enclosed in a rectangular shape (Figure 3– 1 on page WD 139), and
the contact information is below the shape. You will follow these general steps to create
the letterhead for the business letter:
1. Insert and format a shape.
2. Enter and format the organization name in the shape.
3. Insert, format, and position the images in the shape.
4. Enter the contact information below the shape.
5. Add a border below the contact information.
To Insert a Shape
The i rst step is in creating the letterhead in this chapter is to draw a rectangular shape. Word has a variety
of predei ned shapes, which are a type of drawing object, that you can insert in documents. A drawing object is a
graphic that you create using Word. Examples of shape drawing objects include rectangles, circles, triangles, arrows,
l owcharting symbols, stars, banners, and callouts. The next steps insert a rounded rectangle shape.