Microsoft Office Tutorials and References
In Depth Information
Creating a Business Letter
Saving a Template
As an alternative to saving
the letterhead as a Word
document, you could save
it as a template. To do so,
click File on the Ribbon to
open the Backstage view,
click the Save & Send tab
to display the Save & Send
gallery, click Change File
Type, click Template in
the right pane, click the
Save As button, enter the
template name (Save As
dialog box), if necessary
select the Templates
folder, and then click the
Save button in the dialog
box. To use the template,
click File on the Ribbon
to open the Backstage
view, click the New tab to
display the New gallery,
click My templates, and
then double-click the
template icon or name.
To Change Document Properties, Then Save and Close a File
The letterhead now is complete. Thus, you should save it in a i le. The following
steps assume you already have created folders for storing your i les, for example, a CIS
101 folder (for your class) that contains a Word folder (for your assignments). Thus, these
steps change document properties, save the i le in the Word folder in the CIS 101 folder
on a USB l ash drive using the i le name, Heartland Letterhead, and then close the i le.
Click File on the Ribbon to open the Backstage view and then, if necessary, select the Info
tab. Display the Properties menu and then click Show Document Panel on the Properties
menu to close the Backstage view and display the Document Information Panel in the
Word document window.
Enter your name in the Author property, and enter your course and section in the Subject
property. Close the Document Information Panel.
With a USB l ash drive connected to one of the computer’s USB ports, click the Save button
on the Quick Access Toolbar to display the Save As dialog box.
Type Heartland Letterhead in the File name text box to change the i le name.
Do not press the ENTER key after typing the i le name because you do not want to close the
dialog box at this time.
Navigate to the desired save location (in this case, the Word folder in the CIS 101 folder
[or your class folder] on the USB l ash drive).
Click the Save button (Save As dialog box) to save the i le in the selected folder on the
selected drive with the entered i le name.
Click File on the Ribbon to open the Backstage view and then click Close in the Backstage
view to close the document.
If you wish to take a break, this is a good place to do so. To resume at a later time, start Word and continue
following the steps from this location forward.
Creating a Business Letter
You have created a letterhead for the business letter. The next step is to compose the rest
of the content in the business letter. The following pages use Word to create a business
letter that contains a table and a bulleted list.
Compose an effective business letter.
When composing a business letter, you need to be sure to include all essential elements and
to decide which letter style to use.
Include all essential letter elements, properly spaced and sized.
All business letters contain
the same basic elements, including the date line, inside address, message, and signature
block (shown in Figure 3–1 on page WD 139). If a business letter does not use a letterhead,
then the top of the letter should include return address information in a heading.
Use proper spacing and formats for the contents of the letter below the letterhead.
a font that is easy to read, in a size between 8 and 12 point. Add emphasis with bold,
italic, and bullets where appropriate, and use tables to present numeric information.
Paragraphs should be single-spaced, with double-spacing between paragraphs.
Determine which letter style to use.
You can follow many different styles when
creating business letters. A letter style specii es guidelines for the alignment and
spacing of elements in the business letter.