Microsoft Office Tutorials and References
In Depth Information
Creating a Business Letter
3
new document window
opened that contains contents
of Heartland Letterhead i le
Click the Create New
button (New from
Existing Document
dialog box) to open
a new document
window that contains
the contents of the
selected i le.
If necessary, click
the paragraph mark
below the letterhead
to position the
insertion point at that
location (Figure 3– 41).
insertion point
Figure 3– 41
To Save a Document
New Document
Window
If you wanted to open
a new blank document
window, you could press
CTRL + N or click File on
the Ribbon to open the
Backstage view, click the
New tab to display the
New gallery, click the
Blank document button,
and then click the Create
button.
Because you do not want to lose the letterhead at the top of this document, you should
save the letter before continuing. The following steps assume you already have created folders
for storing your i les, for example, a CIS 101 folder (for your class) that contains a Word folder
(for your assignments). Thus, these steps save the document in the Word folder in the CIS 101
folder on a USB l ash drive using the i le name, Heartland Advertisement Letter.
1
With a USB l ash drive connected to one of the computer’s USB ports, click the Save button
on the Quick Access Toolbar to display the Save As dialog box.
2
Type Heartland Advertisement Letter in the File name text box to change
the i le name. Do not press the ENTER key after typing the i le name because you do not
want to close the dialog box at this time.
3
If necessary, navigate to the desired save location (in this case, the Word folder in the
CIS 101 folder [or your class folder] on the USB l ash drive).
4
Click the Save button (Save As dialog box) to save the document in the selected folder on
the selected drive with the entered i le name.
To Apply a Quick Style
Recall that the Normal style in Word places 10 points of blank space after each paragraph and inserts a vertical
space equal to 1.15 lines between each line of text. The business letter should use single spacing for paragraphs and
double spacing between paragraphs. Thus, you will modify the spacing for the paragraphs.
Word has many built-in, or predei ned, styles called Quick Styles that you can use to format text. The No
Spacing style, for example, dei nes line spacing to single and does not insert any additional blank space between
lines when you press the enter key. To apply a quick style to a paragraph, you i rst position the insertion point in
the paragraph and then apply the style. The next step applies the No Spacing quick style to a paragraph.
 
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