Microsoft Office Tutorials and References
In Depth Information
Creating a Business Letter
document saved with name,
Heartland Advertisement Letter
Quick Style gallery
Home tab
With the insertion
point positioned in
the paragraph to
be formatted, click
No Spacing in the
Quick Style gallery
(Home tab | Styles
group) to apply the
selected style to the
current paragraph
(Figure 3 – 42).
Styles group
No Spacing
default style
is Normal
Will this style be used
in the rest of the
Yes. The paragraph
formatting, which
includes the style,
will carry forward to
subsequent paragraphs
each time you press
the ENTER key.
Figure 3– 42
Other Ways
2. Press CTRL + SHIFT + S , click
Style Name box arrow in
Apply Styles task pane,
click desired style in list
1. Click Styles Dialog Box
Launcher (Home tab |
Styles group), click desired
style in Styles task pane
Include all essential letter elements.
Be sure to include all essential business letter elements, properly spaced, in your letter.
date line , which consists of the month, day, and year, is positioned two to six lines
below the letterhead.
inside address , placed three to eight lines below the date line, usually contains
the addressee’s courtesy title plus full name, job title, business afi liation, and full
geographical address.
salutation , if present, begins two lines below the last line of the inside address. If you
do not know the recipient’s name, avoid using the salutation “To whom it may concern” —
it is impersonal. Instead, use the recipient’s title in the salutation, e.g., Dear Personnel
Director. In a business letter, use a colon (:) at the end of the salutation; in a personal
letter, use a comma.
The body of the letter, the
message , begins two lines below the salutation. Within the
message, paragraphs are single-spaced with one blank line between paragraphs.
Two lines below the last line of the message, the
complimentary close is displayed.
Capitalize only the i rst word in a complimentary close.
Type the
signature block at least four blank lines below the complimentary close,
allowing room for the author to sign his or her name.
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