Microsoft Office Tutorials and References
In Depth Information
Creating a Business Letter
Plan
Ahead
Determine which letter style to use.
Three common business letter styles are the block, the modii ed block, and the modii ed
semi-block. Each style specii es different alignments and indentations.
In the block letter style, all components of the letter begin l ush with the left margin.
In the modii ed block letter style, the date, complimentary close, and signature block are
positioned approximately one-half inch to the right of center or at the right margin. All
other components of the letter begin l ush with the left margin.
In the modii ed semi-block letter style, the date, complimentary close, and signature
block are centered, positioned approximately one-half inch to the right of center or at
the right margin. The i rst line of each paragraph in the body of the letter is indented
one-half to one inch from the left margin. All other components of the letter begin l ush
with the left margin.
The business letter in this project follows the modii ed block style.
Using Tab Stops to Align Text
A tab stop is a location on the horizontal ruler that tells Word where to position
the insertion point when you press the tab key on the keyboard. Word, by default, places
a tab stop at every one-half inch mark on the ruler. These default tab stops are indicated
at the bottom of the horizontal ruler by small vertical tick marks (shown in Figure 3– 43).
You also can set your own custom tab stops. Tab settings are a paragraph format. Thus,
each time you press the enter key, any custom tab stops are carried forward to the next
paragraph.
To move the insertion point from one tab stop to another, press the tab key on the
keyboard. When you press the tab key, a tab character formatting mark appears in the
empty space between the tab stops.
When you set a custom tab stop, you specify how the text will align at a tab stop.
The tab marker on the ruler rel ects the alignment of the characters at the location of the
tab stop. Table 3–3 shows types of tab stop alignments in Word and their corresponding
tab markers.
Tabs Dialog Box
You can use the Tabs
dialog box to set, change
the alignment of, and
remove custom tab stops.
To display the Tabs dialog
box, click the Paragraph
Dialog Box Launcher
(Home tab or Page Layout
tab | Paragraph group)
and then click the Tabs
button (Paragraph dialog
box), or double-click a
tab marker on the ruler.
To set a custom tab stop,
enter the desired position
(Tabs dialog box) and then
click the Set button. To
change the alignment of
a custom tab stop, click
the tab stop position to
be changed, click the new
alignment, and then click
the Set button. To remove
an existing tab stop, click
the tab stop position to
be removed and then
click the Clear button. To
remove all tab stops, click
the Clear All button in the
Tabs dialog box.
Table 3 – 3 Types of Tab Stop Alignments
Tab Stop
Alignment
Tab Marker
Result of Pressing TAB Key
Example
Left Tab
Left-aligns text at the location
of the tab stop
toolbar
ruler
Center Tab
Centers text at the location
of the tab stop
toolbar
ruler
Right Tab
Right-aligns text at the location
of the tab stop
toolbar
ruler
Decimal Tab
Aligns text on decimal point
at the location of the tab stop
45.72
223.75
Bar Tab
Aligns text at a bar character
at the location of the tab stop
toolbar
ruler
 
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