Microsoft Office Tutorials and References
In Depth Information
Creating a Business Letter
To Insert a Building Block
In the i rst sentence in the body of the letter, you want the prospective advertiser name, Wilcox Tractor
Restorations, to be displayed. Recall that you stored a building block name of wtr for Wilcox Tractor Restorations.
Thus, you will type the building block name and then instruct Word to replace a building block name with the
stored building block entry. The following steps insert a building block.
1
Click to the right of the colon in the
salutation and then press the ENTER
key twice to position the insertion
point one blank line below the
salutation.
Type the beginning of the i rst
sentence as follows, entering the
building block name as shown: We
are delighted you are
considering advertising
your business, wtr
(Figure 3– 52).
blank line
beginning of i rst
sentence entered
building block name for
Wilcox Tractor Restorations
Figure 3– 52
2
Press the
F3 key to instruct Word
to replace the building block name
(wtr) with the stored building block
entry (Wilcox Tractor Restorations)
(Figure 3– 53).
insertion
point
stored building block entry
inserted in document
Figure 3– 53
Other Ways
1. Click Quick Parts
button (Insert tab | Text
group), if necessary
point to AutoText, click
desired building block
Building Blocks versus AutoCorrect
In Project 2, you learned how to use the AutoCorrect feature, which enables you
to insert and create AutoCorrect entries, similarly to how you created and inserted
building blocks in this chapter. The difference between an AutoCorrect entry and
a building block entry is that the AutoCorrect feature makes corrections for you
automatically as soon as you press the spacebar or type a punctuation mark, whereas
you must instruct Word to insert a building block. That is, you enter the building block
name and then press the f 3 key, or click the Quick Parts button and select the building
block from one of the galleries.
 
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