Microsoft Office Tutorials and References
In Depth Information
As you read this chapter, you will learn how to create the presentation shown in
Figure 1–1 on the previous page by performing these general tasks:
Select an appropriate document theme.
For a complete list of
the BTWs found in the
margins of this topic, visit
the PowerPoint 2010 BTW
Web page (scsite.com/
Enter titles and text on slides.
Change the size, color, and style of text.
Insert clips and a photograph.
Add a transition to each slide.
View the presentation on your computer.
Print your slides.
General Project Guidelines
When creating a PowerPoint document, the actions you perform and decisions you make will
affect the appearance and characteristics of the i nished document. As you create a presen-
tation such as the project shown in Figure 1–1, you should follow these general guidelines:
1. Find the appropriate theme. The overall appearance of a presentation signii cantly
affects its capability to communicate information clearly. The slides’ graphical appear-
ance should support the presentation’s overall message. Colors, fonts, and layouts affect
how audience members perceive and react to the slide content.
2. Choose words for each slide. Use the less is more principle. The less text, the more likely
the slides will enhance your speech. Use the fewest words possible to make a point.
3. Format specii c elements of the text. Examples of how you can modify the appearance,
or format , of text include changing its shape, size, color, and position on the slide.
4. Determine where to save the presentation. You can store a document permanently, or
save it, on a variety of storage media, including a hard disk, USB l ash drive, or CD. You
also can indicate a specii c location on the storage media for saving the document.
5. Determine the best method for distributing the presentation. Presentations can be
distributed on paper or electronically. You can print a hard copy of the presentation slides
for prooi ng or reference, or you can distribute an electronic image in various formats.
When necessary, more specii c details concerning the above guidelines are presented
at appropriate points in the chapter. The chapter also will identify the actions performed
and decisions made regarding these guidelines during the creation of the slides shown in
To Start PowerPoint
For an introduction
to Windows 7 and
how to perform basic
Windows 7 tasks, read
the Ofi ce 2010 and
Windows 7 chapter at
the beginning of this
book, where you can
learn how to resize
create folders, move
and rename i les, use
Windows Help, and
If you are using a computer to step through the project in this chapter and you want
your screens to match the i gures in this topic, you should change your screen’s resolution
to 1024 3 768. For information about how to change a computer’s resolution, refer to the
Ofi ce 2010 and Windows 7 chapter at the beginning of this topic.
The following steps, which assume Windows 7 is running, start PowerPoint based
on a typical installation. You may need to ask your instructor how to start PowerPoint for
your computer. For a detailed example of the procedure summarized below, refer to the
Ofi ce 2010 and Windows 7 chapter.
Click the Start button on the Windows 7 taskbar to display the Start menu.
Type Microsoft PowerPoint as the search text in the ‘Search programs and i les’
text box and watch the search results appear on the Start menu.