Microsoft Office Tutorials and References
In Depth Information
Printing a Presentation
Click Saving Energy to select the i le to be opened.
Click the Open button (Open dialog box) to open the selected i le and display the opened
document in the PowerPoint window.
Printing a Presentation
After creating a presentation, you may want to print the slides. Printing a presentation
enables you to distribute the document to others in a form that can be read or viewed but
typically not edited. It is a good practice to save a presentation before printing it, in the
event you experience difi culties printing.
Determine the best method for distributing the presentation.
The traditional method of distributing a presentation uses a printer to produce a hard copy.
A hardcopy or printout is information that exists on a physical medium such as paper. For
users who can receive fax documents, you can elect to print a hard copy on a remote fax
machine. Hard copies can be useful for the following reasons:
Many people prefer proofreading a hard copy of a document rather than viewing it on
the screen to check for errors and readability.
Hard copies can serve as reference material if your storage medium is lost or becomes
corrupted and you need to recreate the document.
Instead of distributing a hard copy of a presentation slides, users can choose to
distribute the presentation as an electronic image that mirrors the original document’s
appearance. The electronic image of the document can be e-mailed, posted on a Web site, or
copied to a portable storage medium such as a USB l ash drive. Two popular electronic image
formats, sometimes called i xed formats, are PDF by Adobe Systems and XPS by Microsoft.
In PowerPoint, you can create electronic image i les through the Print tab in the Backstage
view, the Save & Send tab in the Backstage view, and the Save As dialog box. Electronic
images of documents, such as PDF and XPS, can be useful for the following reasons.
Users can view electronic images of documents without the software that created the
original document (e.g., PowerPoint). Specii cally, to view a PDF i le, you use a program
called Acrobat Reader, which can be downloaded free from Adobe’s Web site. Similarly,
to view an XPS i le, you use a program called an XPS Viewer, which is included in the
latest versions of Windows and Internet Explorer.
Sending electronic documents saves paper and printer supplies. Society encourages users
to contribute to green computing , which involves reducing the environmental waste
generated when using a computer.
To Print a Presentation
With the completed presentation saved, you may want to print it. If copies of the presentation are being
distributed to audience members, you will print a hard copy of each individual slide on a printer. The following steps
print a hard copy of the contents of the saved Saving Energy presentation.