Microsoft Office Tutorials and References
In Depth Information
General Project Guidelines
When creating a PowerPoint presentation, the actions you perform and decisions you make
will affect the appearance and characteristics of the i nished document. As you create a
presentation with illustrations, such as the project shown in Figure 2 – 1, you should follow
these general guidelines:
1. Focus on slide text content. Give some careful thought to the words you choose. Some
graphic designers advise starting with a blank screen so that the document theme does
not distract from or inl uence the words.
2. Apply style guidelines. Many organizations and publishers establish guidelines for
writing styles. These rules apply to capitalization, punctuation, word usage, and
document formats. Ask your instructor or manager for a copy of these guidelines or use
popular writing guides, such as the
The Chicago Manual of Style
The Associated Press
3. Use color effectively. Your audience’s eyes are drawn to color on a slide. Used
appropriately, color can create interest by emphasizing material and promoting
understanding. Be aware of symbolic meanings attached to colors, such as red generally
representing danger, electricity, and heat.
4. Adhere to copyright regulations. Copyright laws apply to printed and electronic
materials. You can copy an existing photograph or artwork if it is in the public domain, if
your company owns the graphic, or if you have obtained permission to use it. Be certain
you have the legal right to use a desired graphic in your presentation.
5. Consider graphics for multicultural audiences. In today’s intercultural society, your
presentation might be viewed by people whose i rst language is different from yours.
Some graphics have meanings specii c to a culture, so be certain to learn about your
intended audience and their views.
6. Use WordArt in moderation. Used correctly, the graphical nature of WordArt can
add interest and set a tone. Format text with a WordArt style only when needed for
When necessary, more specii c details concerning the above guidelines are presented
at appropriate points in the chapter. The chapter also will identify the actions you perform
and decisions made regarding these guidelines during the creation of the presentation
shown in Figure 2 – 1.
The Elements of Style
Chapter 1 introduced you to starting PowerPoint, selecting a document theme, creating
slides with clip art and a bulleted list, and printing a presentation. The following steps,
which assume Windows 7 is running, start PowerPoint. You may need to ask your instruc-
tor how to start PowerPoint for your computer. For a detailed example of the procedure
summarized on the next page, refer to pages OFF 33 through OFF 35 in the Ofi ce 2010
and Windows 7 chapter.
For an introduction
to Windows 7 and
how to perform basic
Windows 7 tasks, read
the Ofi ce 2010 and
Windows 7 chapter at
the beginning of this
book, where you can
learn how to resize
create folders, move
and rename i les, use
Windows Help, and