Microsoft Office Tutorials and References
In Depth Information
General Project Guidelines
When creating a PowerPoint presentation, the actions you perform and the decisions you
make will affect the appearance and characteristics of the i nished document. As you create
a presentation with illustrations, such as the project shown in Figure 3 –1, you should follow
these general guidelines:
1. Use the color wheel to determine color choices. Warm colors and cool colors evoke
opposite effects on audience members. As you make decisions to color pictures, consider
the emotions you want to generate and choose colors that match these sentiments.
2. Vary paragraph alignment. Different effects are achieved when text alignment shifts in a
presentation. Themes dictate whether paragraph text is aligned left, center, or right in a
placeholder, but you can modify these design decisions when necessary.
3. Use multimedia selectively. Video, music, and sound i les can add interest to your
presentation. Use these i les only when necessary, however, because they draw the
audience’s attention away from the presenter and toward the slides. Using too many
multimedia i les can be overwhelming.
4. Use handouts to organize your speech. Effective speakers take much time to prepare
their verbal message that will accompany each slide. They practice their speeches and
decide how to integrate the material displayed. Viewing the thumbnails, or miniature
versions of the slides, will help you associate the slide image with the script. These
thumbnails also can be cut out and arranged when organizing the presentation.
5. Evaluate your presentation. As soon as you i nish your presentation, critique your
performance. You will improve your communication skills by eliminating the l aws and
accentuating the positives.
When necessary, more specii c details concerning the above guidelines are presented at
appropriate points in the chapter. The chapter also will identify the actions performed and
decisions made regarding these guidelines during the creation of the presentation shown in
Figure 3 –1.
For an introduction
to Windows 7 and
how to perform
basic Windows 7
tasks, read the Ofi ce
2010 and Windows
7 chapter at the
beginning of this
book, where you can
learn how to resize
create folders, move
and rename i les,
use Windows Help,
and much more.
Chapter 1 introduced you to starting PowerPoint, selecting a document theme, creating
slides with clip art and a bulleted list, and printing a presentation. Chapter 2 enhanced
slides by adding pictures, shapes, and WordArt. The following steps, which assume
Windows 7 is running, start PowerPoint and open the Birds presentation. For a
detailed example of the procedure summarized below, refer to the Ofi ce 2010 and
Windows 7 chapter at the beginning of this topic.
To Start PowerPoint and Open and Save a Presentation
The Ribbon and Screen
PowerPoint may change
how the groups and
buttons within the
groups appear on the
Ribbon, depending on
the computer’s screen
resolution. Thus, your
Ribbon may look different
from the ones in this topic
if you are using a screen
resolution other than
1024 3 768.
Click the Start button on the Windows 7 taskbar to display the Start menu, type
Microsoft PowerPoint as the search text in the ‘Search programs and i les’ text
box, and then click Microsoft PowerPoint 2010 in the search results on the Start menu to
start PowerPoint and display a new blank document.
If the PowerPoint window is not maximized, click the Maximize button.
Open the presentation, Birds, from the Data Files for Students. See the inside back cover
of this topic for instructions on downloading the Data Files for Students, or contact your
instructor for more information on accessing the required i les.
Save the presentation using the i le name, Bird Migration.