Microsoft Office Tutorials and References
In Depth Information
Reviewing and Revising Individual Slides
Break Point:
If you wish to take a break, this is a good place to do so. Be sure to save the Bird Migration i le again and then
you can quit PowerPoint. To resume at a later time, start PowerPoint, open the i le called Bird Migration, and continue
following the steps from this location forward.
Reviewing and Revising Individual Slides
Revising Your Text
Generating ideas, revising
slides, editing graphics
and text, and then
proofreading all slide text
are required as part of
the development process.
A good PowerPoint
developer has the ability
to write and then revise
slide content. Multiple
drafts generally are
needed to complete a
successful presentation.
PowerPoint’s Find and
Replace feature is useful
if you need to change
all instances of a word
throughout a large
presentation when you are
revising slides.
The text and graphics for all slides in the Bird Migration presentation have been entered.
Once you complete a slide show, you might decide to change elements. PowerPoint
provides several tools to assist you with making changes. They include i nding and
replacing text, inserting a synonym, and checking spelling. The following pages discuss
these tools.
Replace Dialog Box
At times, you might want to change all occurrences of a word or phrase to another
word or phrase. For example, an instructor may have one slide show to accompany a
lecture for several introductory classes, and he wants to update slides with the particular
class name and section that appear on several slides. He manually could change the char-
acters, but PowerPoint includes an efi cient method of replacing one word with another.
The Find and Replace feature automatically locates specii c text and then replaces it with
desired text.
In some cases, you may want to replace only certain occurrences of a word or
phrase, not all of them. To instruct PowerPoint to coni rm each change, click the Find
Next button in the Replace dialog box instead of the Replace All button. When PowerPoint
locates an occurrence of the text, it pauses and waits for you to click either the Replace
button or the Find Next button. Clicking the Replace button changes the text; clicking
the Find Next button instructs PowerPoint to disregard that particular instance and look
for the next occurrence of the Find what text.
To Find and Replace Text
While reviewing your slides, you realize that you could give more specii c information regarding the type of
thrush discussed in Slide 2. The Wood Thrush’s songs especially are melodic and beautiful, so you decide to add
the word, Wood, to the bird’s name. In addition, you want to capitalize the word, Thrush, because it is a specii c type
of thrush. To perform this action, you can use PowerPoint’s Find and Replace feature, which automatically locates
each occurrence of a word or phrase and then replaces it with specii ed text. The word, thrush, displays twice on
Slide 2. The following steps use Find and Replace to replace all occurrences of the word, thrush, with the words,
Wood Thrush.
Matching Case and Finding Whole Words
Two options in the Replace dialog box are useful when revising slides. Match case maintains the upper- or lowercase letters within
a word, such as a capitalized word at the beginning of a sentence. In addition, the ‘Find whole words only’ option specii es that
PowerPoint makes replacements only when the word typed in the Find what box is a complete word and is not embedded within
another word. For example, if you want to change the word ‘diction’ to ‘pronunciation,’ clicking the ‘Find whole words only’ option
prevents PowerPoint from changing the word, dictionary, to ‘pronunciationary.’
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