Microsoft Office Tutorials and References
In Depth Information
Reviewing and Revising Individual Slides
Checking Spelling
After you create a presentation, you should check it visually for spelling errors and
style consistency. In addition, you use PowerPoint’s Spelling tool to identify possible mis-
spellings on the slides and in the notes. Do not rely on the spelling checker to catch all
your mistakes. Although PowerPoint’s spelling checker is a valuable tool, it is not infal-
lible. You should proofread your presentation carefully by pointing to each word and
saying it aloud as you point to it. Be mindful of commonly misused words such as its and
it’s, through and though, and to and too.
PowerPoint checks the entire presentation for spelling mistakes using a standard
dictionary contained in the Microsoft Office group. This dictionary is shared with
the other Microsoft Ofi ce applications such as Word and Excel. A custom dictionary
is available if you want to add special words such as proper names, cities, and acro-
nyms. When checking a presentation for spelling errors, PowerPoint opens the
standard dictionary and the custom dictionary i le, if one exists. When a word appears
in the Spelling dialog box, you can perform one of several actions, as described in
Table 3–1.
Using AutoCorrect
Features
Microsoft Ofi ce programs
use the AutoCorrect
feature to correct typing
mistakes and commonly
misspelled words. When
you install Microsoft
Ofi ce, a default list of
typical misspellings is
created. You can modify
the AutoCorrect list with
words you are apt to
misspell. The i rst column
of this list contains the
word that you often
mistype, and the second
column contains the
replacement text. The
AutoCorrect feature also
inserts symbols, such as
replacing (c) with the
copyright symbol, ©.
Table 3 –1 Spelling Dialog Box Buttons and Actions
Button Name
When To Use
Action
Ignore
Word is spelled correctly but not
found in dictionaries
PowerPoint continues checking rest of the presenta-
tion but will l ag that word again if it appears later
in document.
Ignore All
Word is spelled correctly but not
found in dictionaries
PowerPoint ignores all occurrences of the word and
continues checking rest of presentation.
Change
Word is misspelled
Click proper spelling of the word in Suggestions list.
PowerPoint corrects word, continues checking rest
of presentation, but will l ag that word again if it
appears later in document.
Change All
Word is misspelled
Click proper spelling of word in Suggestions list.
PowerPoint changes all occurrences of misspelled
word and continues checking rest of presentation.
Add
Add word to custom dictionary
PowerPoint opens custom dictionary, adds word,
and continues checking rest of presentation.
Suggest
Correct spelling is uncertain
Lists alternative spellings. Click the correct word
from the Suggestions box or type the proper spell-
ing. Corrects the word and continues checking the
rest of the presentation.
AutoCorrect
Add spelling error to AutoCorrect list
PowerPoint adds spelling error and its correction to
AutoCorrect list. Any future misspelling of word is
corrected automatically as you type.
Close
Stop spelling checker
PowerPoint closes spelling checker and returns to
PowerPoint window.
The standard dictionary contains commonly used English words. It does not,
however, contain many proper names, abbreviations, technical terms, poetic contrac-
tions, or antiquated terms. PowerPoint treats words not found in the dictionaries as
misspellings.
Search JabSto ::




Custom Search