Microsoft Office Tutorials and References
In Depth Information
Saving and Organizing Files
Table 3 shows examples of paths and their corresponding drives and folders.
Table 3 Paths and Corresponding Drives and Folders
Path
Drive and Folder
Computer
REMOVABLE (E:)
Drive E (REMOVABLE (E:))
Computer
REMOVABLE (E:)
CIS 101
CIS 101 folder on drive E
Computer
REMOVABLE (E:)
CIS 101
Word
Word folder in CIS 101 folder on drive E
The following pages illustrate the steps to organize the folders for this class and
save a i le in one of those folders:
1. Create the folder identifying your class.
2. Create the Word folder in the folder identifying your class.
3. Create the remaining folders in the folder identifying your class (one each for
PowerPoint, Excel, Access, Outlook, Publisher, and OneNote).
4. Save a i le in the Word folder.
5. Verify the location of the saved i le.
To Create a Folder
When you create a folder, such as the CIS 101 folder shown in Figure 28 on the previous page, you must name the
folder. A folder name should describe the folder and its contents. A folder name can contain spaces and any uppercase
or lowercase characters, except a backslash (\), slash (/), colon (:), asterisk (*), question mark (?), quotation marks ("),
less than symbol (<), greater than symbol (>), or vertical bar (|). Folder names cannot be CON, AUX, COM1, COM2,
COM3, COM4, LPT1, LPT2, LPT3, PRN, or NUL. The same rules for naming folders also apply to naming i les.
To store i les and folders on a USB l ash drive, you must connect the USB l ash drive to an available USB port
on a computer. The following steps create your class folder (CIS 101, in this case) on a USB l ash drive.
1
Connect the USB l ash drive to an
available USB port on the computer
to open the AutoPlay window
(Figure 29).
AutoPlay window
Why does the AutoPlay window not
open?
Some computers are not coni gured
to open an AutoPlay window.
Instead, they might display the
contents of the USB l ash drive
automatically, or you might need
to access contents of the USB l ash
drive using the Computer window.
To use the Computer window
to display the USB l ash drive’s
contents, click the Start button, click
Computer on the Start menu, and
then click the icon representing the
USB l ash drive.
name of USB
l ash drive
drive letter assigned to
USB l ash drive — your
letter might be different
General options area
Open folder to
view i les link
Figure 29
Why does the AutoPlay window look different from the one in Figure 29?
The AutoPlay window that opens on your computer might display different options. The
type of USB l ash drive, its contents, and the next available drive letter on your computer all
will determine which options are displayed in the AutoPlay window.
 
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