Microsoft Office Tutorials and References
In Depth Information
Saving and Organizing Files
The USB l ash drive window (shown in Figure 31 on the previous page) is called a
folder window. Recall that a folder is a specii c named location on a storage medium that
contains related i les. Most users rely on folder windows for i nding, viewing, and managing
information on their computer. Folder windows have common design elements, including
the following (Figure 31).
• Address bar provides quick navigation options. The arrows on the Address bar
allow you to visit different locations on the computer.
The buttons to the left of the Address bar allow you to navigate the contents of the left
pane and view recent pages. Other buttons allow you to specify the size of the window.
• Previous Locations button saves the locations you have visited and displays
the locations when clicked.
• Refresh button on the right side of the Address bar refreshes the contents of
the right pane of the folder window.
• search box to the right of the Address bar contains the dimmed word, Search.
You can type a term in the search box for a list of i les, folders, shortcuts, and
elements containing that term within the location you are searching. A shortcut is an
icon on the desktop that provides a user with immediate access to a program or i le.
• Command bar contains i ve buttons used to accomplish various tasks on the
computer related to organizing and managing the contents of the open window.
• navigation pane on the left contains the Favorites area, Libraries area,
Computer area, and Network area.
• Favorites area contains links to your favorite locations. By default, this list
contains only links to your Desktop, Downloads, and Recent Places.
• Libraries area shows links to i les and folders that have been included in a library.
A library helps you manage multiple folders and i les stored in various locations on
a computer. It does not store the i les and folders; rather, it displays links to them so that
you can access them quickly. For example, you can save pictures from a digital camera in
any folder on any storage location on a computer. Normally, this would make organizing
the different folders difi cult; however, if you add the folders to a library, you can access all
the pictures from one location regardless of where they are stored.
To Create a Folder within a Folder
With the class folder created, you can create folders that will store the i les you create using each Ofi ce
program. The following steps create a Word folder in the CIS 101 folder (or the folder identifying your class).
Double-click the icon or folder name
for the CIS 101 folder (or the folder
identifying your class) in the File list
to open the folder (Figure 32).
CIS 101 folder
New folder button