Microsoft Office Tutorials and References
In Depth Information
10.1.2 Assigning Macros to Menus and Toolbars
10.1.2 Assigning Macros to Menus and Toolbars
Excel also allows us to assign macros to existing menus and toolbars, which is also done from the
Commands tab of the Customize dialog shown in Figure 10-3 .
Although many users find the Commands tab, and the menu and toolbar customization features in
Office, to be confusing and intimidating, they are actually quite simple if we keep the following in
mind: ordinarily, menus and toolbars are in run mode . In this mode, selecting a menu item or a
toolbar button causes the corresponding action to be performed. On the other hand, whenever the
Customize dialog is visible, menus and toolbars are in edit mode . While in edit mode, clicking on
a menu item or button has an entirely different effect. In particular, right-clicking on a menu item
displays a menu with the item's properties. Also, we can move, delete, or add items to a menu
simply by dragging and dropping these items!
Since edit mode is active whenever the Customize dialog is visible, you
should be very careful not to inadvertently drag a menu item (or toolbar
button) off of a menu (or toolbar), because this will delete that item from
the menu (or toolbar).
So, to assign a macro to a toolbar or menu item, make sure the Customize dialog is visible, select
Macros in the Categories list (see Figure 10-3 ) , and drag the macro from the Commands list to the
appropriate location on the menu or toolbar. That's it.
It is worth pointing out that customizing menus and toolbars through the Customize dialog, as we
have just described, may be the right way to proceed for developers, but it also may be too much
to ask a client to perform this customization himself. The alternative is to create the custom object
programmatically, as discussed in Chapter 12 . This is something you will need to judge for
yourself.
10.2 Where to Store an Application
In the case of the Excel application for the aforementioned fast food company, all of the data for
the application is contained in a single workbook. Since none of this data needs to be hidden from
the user, it is reasonable to distribute the code and any concomitant data for the application
directly in the workbook that contains the data (the pivot table). This makes the workbook totally
 
 
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