Microsoft Office Tutorials and References
In Depth Information
Formatting Your
Email Messages
An email message does not have to be limited to plain text. Outlook
provides you with the ability to create messages with rich
formatting, including different fonts, images, charts, and a variety of other
elements. No longer is email just for sending simple messages — an email
can be, in essence, a small document with all of the impact that is possible
with advanced formatting.
Understanding message format
Changing text formatting
Working with paragraph
Message Format Options
Using themes and styles
Outlook can create three types of email messages. The type of a message
affects the extent to which you can apply formatting to the message. To a
lesser extent the type of message also affects who can and cannot read the
message. The three types of messages are
Changing the message
n Plain text: The most basic type of message, plain text can be read
by everyone, no matter how old their email program, but cannot
contain any formatting.
n HTML: This stands for Hypertext Markup Language, and is the
same technique used to format web pages. HTML provides an
excellent set of formatting options, and can be read by essentially
any modern email client.
n Rich text: The rich text format, sometimes referred to as RTF, was
developed for word processors. It provides more powerful
formatting tools than HTML but can be read by a limited set of email
clients, including Outlook and Exchange.
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