Microsoft Office Tutorials and References
In Depth Information
Optionally, enter a description of the table in the Description box.
From the Options list, select how the table will be inserted: as a separate paragraph, as a
separate page, or on its own.
Inserting a Quick Table
If you have saved one or more Quick Tables, you can insert one by clicking the Table button on
the Insert ribbon and selecting Quick Tables from the menu. The next menu previews the available
Quick Tables — simply click the one you want to insert into your message.
Proofing and Editing Tools
Outlook provides several tools to help you avoid errors in your email messages.
Checking Spelling and Grammar
Outlook provides spelling and grammar checkers that can help you find errors in your messages.
After composing a message, run these tools by clicking the Spelling button on the Message ribbon
or by pressing F7. For each misspelled word, the Spelling and Grammar dialog box is displayed, as
shown in Figure 6.26. The error — in this case the misspelled word “watter” — is highlighted in
the top part of the box and suggested corrections, if any, are listed in the bottom. Actions you can
n Ignore Once: Ignore this instance of the error but catch any others.
n Ignore All: Ignore all occurrences of this error in the message.
n Add to Dictionary: Add the flagged word to the dictionary.
n Change: Change the flagged word to the correction selected in the Suggestions box.
n Change All: Change all occurrences of the flagged word to the selected correction.
n AutoCorrect: Change the flagged word to the selected correction and add the two words
to the AutoCorrect list. AutoCorrect is covered later in this chapter.
When checking of grammar is enabled (I explain how to do this in a moment), sentence elements
that Outlook thinks contain a grammar error are flagged and the Spelling and Grammar dialog box
offers these options:
n Ignore Once: Ignore this instance of the error.
n Ignore Rule: Ignore the relevant grammar rule for the remainder of the grammar check.
n Next Sentence: Stop checking the current sentence and move to the next sentence.
n Change: Changes the text to the correction selected in the Suggestions box.
n Explain: Displays information about why this was flagged as a grammar error.