Microsoft Office Tutorials and References
In Depth Information
Outlook lets you automate the handling of email messages with rules .
IN THIS CHAPTER
A rule can do things such as moving messages from a specific
person to a designated folder or deleting messages with certain words
in the subject. Rules can also display alerts, play sounds, and move InfoPath
forms and RSS feed items. Rules can help you save time and stay organized.
Understanding email rules
Defining a new rule
Some rule examples
Understanding Email Rule Basics
Outlook email rules are all similar in that they specify a condition and an
action . A rule can be defined to apply to email messages when they arrive,
which is most common, and also to messages as you send them. The Rules
Wizard, where you create rules, provides a set of partially defined rules for
commonly needed actions — all you need to do is fill in the details. It also
provides the capability to define a rule completely from scratch, a feature
you’ll use if one of the existing rule templates does not meet your needs.
Managing email rules
Creating a New Rule
To create a new email rule, select Rules and Alerts from the Tools menu.
Outlook displays the Rules and Alerts dialog box where you should select
the E-mail Rules tab. If you have any rules already defined they will be listed
here. You can work with existing rules as described later in this chapter. To
create a new rule, click the New Rule button to display the Rules Wizard, as
shown in Figure 9.1.