Microsoft Office Tutorials and References
In Depth Information
Select the desired destination folder and click OK. Note: If you had not created the new
folder earlier, you could do it now by clicking the New button in this dialog box.
Back in the Rules Wizard dialog box, click the Finish button to close the Rules Wizard
and return to the Rules and Alerts dialog box.
After you create a rule you will see it listed in the Rules and Alerts dialog box. It is assigned a default
name based on the information in the rule. You can, if desired, change the rule name as explained
later in this chapter in the section on managing rules.
Rule Example 2
This rule example shows you how you can use a rule to help guard against spam. Say you receive
a lot of junk email offering to sell you prescription medication online. However, the subject of the
message is often disguised, so you want to define a rule that looks for the word “prescription” in
both the subject and the body of the message — if the word is found, delete the message.
But there’s a wrinkle — you do in fact get some meds from a legitimate online drug store, and you
do not want emails from them to be caught — so the rule will have to include an exception. Here
are the steps for creating this rule:
Select Tools, Rules and Alerts from the Outlook menu to display the Rules and Alerts
On the E-mail Rules tab, click the New Rule button. Outlook displays the Rules Wizard
In the Start from a Blank Rule section, click the Check Messages When They Arrive
Click Next to display a list of conditions.
Put a checkmark next to “with specific words in the subject or body.”
In the lower part of this dialog box, click the “specific words” link to open the Search
Text dialog box (see Figure 9.12).
Specifying words that will be searched for in a message.