Microsoft Office Tutorials and References
In Depth Information
7.
Enter the word “prescription” in the upper box and click Add to add the word to the list.
If you wanted to search for more than one word you would repeat this step as needed.
8.
Click OK to return to the Rules Wizard dialog box.
9.
Click Next to display a list of actions.
10.
Put a checkmark next to the Delete It action. This moves matching messages to the
Deleted Items folder. You can also select the Permanently Delete It action, which does
precisely what it says.
11.
Click Next to display a list of exceptions.
12.
Put a checkmark next to the “Except if from people or distribution list” exception.
13.
In the lower part of the dialog box, click the “people or distribution list” link to display
the Rule Address dialog box.
14.
If the legitimate online pharmacy’s address is in your contacts list you can add it using the
From button. Otherwise just type it in the From box and click OK.
15.
Back in the Rules Wizard dialog box, click Finish to complete your rule definition.
Rule Example 3
The final rule example shows you how to process messages that you send. Suppose your major
client is Acme Corporation and you have created an Outlook category specifically for items related
to Acme. You would like any and all messages you send to Acme to be placed in this category
automatically. Here’s how:
1.
Select Tools, Rules and Alerts from the Outlook menu to display the Rules and Alerts
dialog box.
2.
On the E-mail Rules tab, click the New Rule button. Outlook displays the Rules Wizard
dialog box.
3.
In the Start from a Blank Rule section, click the Check Messages after Sending template.
4.
Click Next to display a list of conditions.
5.
Put a checkmark next to “sent to people or distribution list.”
6.
In the lower part of the dialog box, click the “people or distribution list” link to open the
Rule Address dialog box.
7.
Enter “acme.com” in the To box and click OK.
8.
Outlook may display a dialog box claiming not to recognize “acme.com” because it is not
a complete email address. This is okay — just click Cancel to close this dialog box and
return to the Rules Wizard.
9.
Click Next to display a list of actions.
10.
Put a checkmark next to the Assign it to the Category Category option.
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