Microsoft Office Tutorials and References
In Depth Information
11.
In the lower part of the dialog box, click the “category” link to open the Color Categories
dialog box (see Figure 9.13).
12.
Put a checkmark next to the desired category — in this case Acme — and click OK to
return to the Rules Wizard dialog box.
13.
Back in the Rules Wizard dialog box, click Finish to complete your rule definition.
FIGURE 9.13
Selecting a category to assign sent messages to.
Managing Rules
When you select Rules and Alerts from the Tools menu, the E-mail Rules tab in the Rules and Alerts
dialog box lists all the rules defined (see Figure 9.14). If you have more than one rule, they are
applied in top-down order. The actions you can take in this dialog box are
n To edit a rule, click it and then click the Change Rule button. Then select Edit Rule
Settings or Rename Rule from the menu.
n To change a rule’s position in the list, click it and then click the up or down arrow button.
n To copy a rule, click it and then click the Copy button. Outlook makes a copy of the rule,
which you can then rename and modify as desired.
n To delete a rule, click it and then click the Delete button.
n To run rules, click the Run Rules Now button. Then, in the dialog box displayed, select
the rules to run and the folder(s) and messages to apply the rules to (see Figure 9.15).
n To inactivate a rule, click the adjacent box to remove the checkmark.
n To import or export your rules from/to other versions of Outlook, or for use by a friend
or colleague, click the Options button.
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